(910) 210-2924
 

Our Process & How to Book


Take the first step to your idyllic coastal charm experience at the Sea Haven Estate.


On this page, please find details and resources regarding the following: 

 

  • Step-By-Step Process
  • ​FAQ'S & Specific Details
  • Accommodations
  • Preferred Vendors
  • Rules & Regulations
 
 

Step-By-Step Process


1. Understand Our Entire Procedure
To determine if the Sea Haven Estate is the right fit for your occasion, please thoroughly read all the information on this page.  As a rental-only estate, we aim to provide you with the perfect backdrop for your  wedding ,  while  giving you the freedom  to choose your vendors and staff. Our team provides a list of preferred vendors and professionals who are familiar with our venue and can accommodate your needs. Please see our official list of preferred vendors below (fourth section of this page).

2. Check Availability & Pricing
This is a  key step if you are interested in booking the Sea Haven Estate. Please visit our  Booking Page  to check if your desired dates are available and for pricing details tailored to your dates.

3. Establish Plannning
Determine if you will work with a Wedding/Event Planner and/or a Day-Of Coordinator. If so, please include them in further communication with our team. If not, please ensure the primary contact or host for the event is included in all further communication. Our team provides a list of preferred wedding & event planners who are familiar with our venue and can accommodate your needs. Please see our official list of preferred vendors below (fourth section of this page).

4. Finalize the Details
If you would like additional information before booking or touring, please get in touch with our Venue Advisor at /our-process, 910-210-2924, or by submitting the form on our Contact Page. If you have specific questions about reservation dates, please contanct our Reservations Department at 910-332-7284, /our-process, or visit our Booking Page.

5. Schedule a Self-Tour
If you would like to come tour and explore the Sea Haven Estate in person, please contact our Reservations Department at 910-332-7284 or /our-process - they will provide you and/or your event planner with the tour details.

6. Book the Sea Haven Estate
When you are ready to officially lock-in your reservation, please contact our Reservations Department directly at 910-332-7284, /our-process, or request your reservation dates on our Booking Page. Our Reservations Department will provide be in touch with you and provide the requirments to make it official!

7. Select Your Vendors & Professionals
As you plan your big day, select vendors and staff who abide by our Rules & Regulations, Vendor Agreement and fully understand our rental-only process. Our team provides a list of preferred vendors and professionals who are familiar with our venue and can accommodate your needs. Please see our official list of preferred vendors below (fourth section of this page). Please advise all your vendors, professionals, and staff they must carefully read and review the Vendor Agreement, then sign and return a copy to our Reservations Department at /our-process. The Vendor Agreement will be provided once an offical reservation is confirmed.  In addition, we would be pleased to receive any of your vendors' policies or requirements that are applicable to our working together. 

8. Now have fun planning & embrace your idyllic coastal dreams!!


Book Now

 

FAQ'S & Specific Details

What event types can be hosted at the Sea Haven Estate?
Weddings, rehearsal dinners, vacations, family reunions, anniversaries, corporate events, holidays, birthdays, engagements, and all special occasions are possible uses for the Sea Haven Estate! Our reserved guests can use the estate for any event type as long as everyone on the premises follows our official Rules and Regulations and all vendors abide by our Vendor Agreement.

Does the Sea Haven Estate have an event staff?
No, the Sea Haven Estate is a rental-only venue, and does NOT provide any event staff. The client is responsible for providing their own wedding/event staff and vendors. Our preffered wedding & event planners will coordinate any additional event staff for you. Our team provides a list of preferred wedding & event planners who are familiar with our venue and can accommodate your needs. Please see our official list of preferred vendors below (fourth section of this page).

Does the venue offer wedding planning services?
No, the Sea Haven Estate does not offer included wedding planning services, but full wedding planning services can be arranged through our prefferd planners who are familiar with our venue and can coordinate your entire event. Please see our official list of preferred vendors below (fourth section of this page).

Is food and beverage provided by the Sea Haven Estate?
No, the Sea Haven Estate does not provide food or beverages, nor do we have an in-house chef, waitstaff, or commercial kitchen. However, our catering recommendations are included on our preferred vendors list. These recommendations are familiar to our venue and will accommodate your food, beverage, and waitstaff needs. Please see our official list of preferred vendors below (fourth section of this page).

Does the Sea Haven Estate provide alcoholic beverages and/or bartenders?
No, the Sea Haven Estate does not provide any alcoholic beverages and does not have a bar staff and/or pour staff - but we provide recommendations for many bartendering or pour services that are familiar to our venue. Our venue has a custome-built bar specifically for each event's bar/pour staff to use. The bar can be moved to differnt locations in the venue, depending on where you prefer. You can see photos of our custom-buil bar on Our Gallery page. Please see our official list of preferred vendors below (fourth section of this page) to view our bar services recommendations. All vendors and guets handeling and/or consuming alcoholic beverages must abide by our alcohol regimes in our official Rules and Regulations.

How can the Sea Haven Estate space be used? Where does the ceremony, reception, dining, dancing, etc. occur?
The space can be used however you prefer as long as your event layout, decor, installments, and vendors abide by our official Rules and Regulations. Our prefered wedding & event planners will suggest and coordinate the best arrangement for your event based on your specific components. Visual examples of previous weddings and events can be found on Our Gallery page. See our recommended planners on our official list of preferred vendors below (fourth section of this page).

Can there be a rehearsal at the Sea Haven Estate the day before the wedding?
(Can we have the ceremony rehearsal in the venue space the day before the wedding? Can we have our rehearsal dinner at the venue? What about a morning-after breakfast/mimosa brunch, etc.?)
Yes, as long as you have the Sea Haven Estate reserved for all the dates and times of your planned itinerary. The client and/or event planner must coordinate all and accommodations for aditional gatherings at the Sea Haven Etate and all clients and vendors must abide by our Rules & Regulations, Vendor Agreement and fully understand our rental-only process. "Morning-after events" must occur the day before your checkout date since checkout is property by 10:00am. Clients will incur an additional $500 per hour late checkout fee if not checked out of the property by 10:00am.

What ammenities and indoor/outdoor spaces does the Sea Haven Estate offer?
The Sea Haven Estate offers beautiful indoor and outdoor spaces with panoramic water views, a pavilion for wedding ceremonies, a large rear fenced yard, several outdoor areas for cocktail hours and receptions, a private outdoor pool, a private hot tub, an interior elevator to all levels, several front and rear porches, 12 bedrooms in the Sea Haven and over 20 bedrooms onsite, seating for over 100 guests, up to 50 on-site parking spaces, a fully stocked kitchen, paper goods, beach towels, and all bedding and bath linens.

Is there a backup plan for inclement weather?
Many inclement weather plans are possible but all backup plans for inclement weather are the responsibility of the client/s and/or event planner and must abide by the Sea Haven Estate Rules and Regulations and Vendor Agreement.
 
What is the Sea Haven Estate's capacity?
The Sea Haven Estate's on-site accomodations include seating for more than 100 guests, up to 50 parking spaces, and over 20 bedrooms for on-site guest accommodations. See below for the additional guest accomodations.

Are there additional guest accommodations nearby?
Yes, there are many beach home rentals conveniently located just minutes from the Sea Haven Estate! These additional beach home accommodations can be found below under the "Accommodations" section of this page and are reserved through our Booking Deparment. Several hotels nearby can also host your guests who do not wish to stay at a beach home property. For additional parking, a public lot is located just south of the Sea Haven Estate.

Can the wedding be on the beach?
(Can the ceremony, rehearsal, or any event be physically on the beach/off the Sea Haven Estate premise?)
Yes! Your wedding can be on the beach, right in front of the ocean! A permit is not required to have a wedding or event on the public beach at North Topsail. If you do have a wedding or event on the beach, the Town of North Topsail Beach asks that you leave the beach in the condition that you found it. Our preferred wedding & event planners will advise and plan the most suitable beach location, accommodate the other vendors, and coordinate the logistics for your ideal ocean-front event!

Are pets allowed at the Sea Haven Estate?
Yes, the Sea Haven Estate is a pet-friendly property and dogs are permitted on the beach, provided they are on a leash no longer than 20 feet. You must clean up after your pet, and complimentary bags are provided at beach accesses. **PLEASE SEE and abide by the detailed pet regulations listed on our Booking Page.

 

Accommodations

On-Site:
Nearby the Sea Haven Estate: Our Preffered Beach Home Rentals

For reservations and additional nearby Beach Home Rentals, visit Seascape Properties
 

Nearby Hotels:
 

Preferred Vendors

Wedding & Event Planners

Food & Beverage
Bar & Pour Services
Event & Party Rentals
(Tents, Tablets, Seating, Linens, Dance Floors, Flatware,Glassware,China,Staging,Lighting)
Photography
Videography
Floral
DJ's/Band/Music
Hair & Makeup
Transportation
Wedding Cakes & Bakeries
Signage, Stationary, & Custom Collateral
Photobooths
Weddings Dresses, Bridesmaids Dresses, Tuxedos, & Wedding Party Attire
Wedding Officiants

NC Marriage Licenses
North Carolina law requires couples to obtain a marriage license prior to the wedding ceremony. Be sure to bring drivers’ licenses and Social Security cards for each person plus $60 in cash. No physical is required and there is no waiting period; the license is good immediately and is valid for 60 days. Soon-to-be brides and grooms ages 21 and above may apply for a marriage license online to save time in the Register of Deeds office , but they must come in to the Register of Deeds office within three days with licenses , Social Security cards and cash.
 
  • NC Marriage Licenses in Onslow County : Licenses are available at the Onslow County Register of Deeds office at 109 Old Bridge St. in Jacksonville, NC. Appointments may be made by calling 910-347-3451.
  • NC Marriage Licenses in Pender County : Licenses are available at the Pender County Register of Deeds office at 300 E. Fremont Street in Burgaw, NC. Contact them at 910-259-1225 for more information.


 

Rules & Regulations

(Condensed Version)​

Our extended “Rules & Regulations” can be found in the official contract agreement and must be thoroughly reviewed and signed to complete the reservation. The following is the condensed list of rules and regulations to be upheld by all clients, vendors, event planners, and anyone who is involved in the planning and execution of a wedding or event on the premises of the The Sea Haven Estate.

GENERAL EVENT RULES
  • All wedding receptions/events must end by 10:00pm to comply with the City sound ordinances and in order to allow for clean-up and closure of the site by 11:00pm
  • No parking allowed on the grass, mulch, or along the street.
  • No glass by the pool or on the beach.
  • Only clients residing at the property are allowed to use the pool and hot tub.
  • Guests may only park in the designated parking spots at the Venue. For overflow parking, Venue recommends either parking in one of the two the public beach access lots down the street and/or carpooling.

DECORATIONS & EVENT LAYOUT
  • Placements of tables, tents, live music, catering equipment etc. must be approved by Venue management.
  • No Fire or Candles with Flames allowed on premises.
  • No rice, glitter, or confetti allowed on the premises. For wedding and/or reception farewells, we recommend the use of bubbles, sparklers, or birdseed in lieu of any of the previously mentioned prohibited items.
  • ALL furniture must be returned to it’s original location and ALL rented items must be broken down. Failure to do so may result in additional charges for breakdown/moving.
  • All decorations must be removed without leaving damages. No tape, wire, screws, nails, or anything that would cause damage to walls and/or fixtures.

ALCOHOL
  • Alcohol may not UNDER ANY CIRCUMSTANCE be served to minors.
  • No illegal substances of any kind. NO EXCEPTIONS.